POPIA COMPLIANCE POLICY
Last updated: 1 April 2026
This policy outlines how Rock the Planet Ministries complies with the Protection of Personal Information Act (POPIA) of South Africa.
It applies to all personal information collected through our ministry activities and our website: rocktheplanet.org.za
PURPOSE OF THIS POLICY
Rock the Planet Ministries is committed to protecting personal information and ensuring that all data is collected, processed and stored in a lawful and responsible manner.
This policy explains how we comply with POPIA and safeguard personal information.
RESPONSIBLE PARTY
Rock the Planet Ministries is the responsible party for determining how personal information is processed.
For any queries related to personal information, contact:
admin@rocktheplanet.org.za
WHAT IS PERSONAL INFORMATION
Personal information refers to any information that can identify an individual, including:
- Name and surname
- Email address and contact details
- Information submitted through forms
- Online identifiers and usage data
- Any other information voluntarily provided
HOW WE COLLECT INFORMATION
We collect personal information:
- Directly from individuals (via forms, registrations, emails)
- Through our website (rocktheplanet.org.za)
- Through ministry activities, events or partnerships
All information is collected lawfully and with consent where required.
PURPOSE OF PROCESSING INFORMATION
We collect and process personal information in order to:
- Communicate with individuals
- Provide ministry resources and updates
- Process registrations, partnerships and donations
- Improve our services and website experience
- Fulfil legal and administrative requirements
We only process information for specific, lawful purposes.
CONSENT
By submitting your personal information to Rock the Planet Ministries, you consent to the collection and processing of your information for the purposes outlined in this policy.
You may withdraw your consent at any time by contacting us.
DATA MINIMISATION
We only collect personal information that is necessary and relevant for the intended purpose.
We do not collect excessive or unnecessary data.
SECURITY OF INFORMATION
We take reasonable technical and organisational measures to protect personal information from:
- Loss
- Misuse
- Unauthorised access
- Disclosure or alteration
RETENTION OF INFORMATION
Personal information is only retained for as long as necessary to fulfil the purpose for which it was collected, or as required by law.
SHARING OF INFORMATION
We do not sell or distribute personal information.
Information may be shared with trusted third-party service providers (such as email or payment platforms) where necessary, under strict confidentiality.
YOUR RIGHTS UNDER POPIA
You have the right to:
- Access your personal information
- Request correction or deletion
- Object to the processing of your information
- Withdraw consent
- Lodge a complaint with the Information Regulator
To exercise these rights, contact:
admin@rocktheplanet.org.za
COOKIES AND ONLINE TRACKING
Our website uses cookies and similar technologies to improve user experience.
For more information, see our Cookie Policy.
BREACH NOTIFICATION
In the event of a data breach, Rock the Planet Ministries will:
- Take immediate steps to contain the breach
- Notify affected individuals where required
- Report the breach to the Information Regulator if necessary
POLICY UPDATES
This policy may be updated from time to time.
The latest version will always be available on rocktheplanet.org.za